Electronic Medical Records: Not Just Another Documentation Software

By Nitin Chhoda PT, DPT on June 3, 2012

Using electronic medical records system goes beyond efficiency metrics, its about managing your practice.  Nitin Chhoda discusses the power of the scheduling feature, and how important it is to manage cancelled or missed appointments. 

electronic medical records softwareThe medical world is currently undergoing a digital revolution.

Paper records that for a long time was the only way to keep track of patients, are being replaced by digital databases and electronic medical records.

But this trend is more significant than just a change in how documentation is handled. Physical therapy software that tracks every aspect of treatment—from scheduling and prescriptions to billing—will change.

Occupational Therapy Software

Occupational therapy software marks a monumental shift in how the business of physical therapy management is done by implementing electronic medical records. With occupational therapy software for electronic medical records, you are still administering your patients’ files.  However, there will be a tonal shift in how everything is approached.

By adopting a digital-first approach, the documentation process becomes instant.  Your patients can sign in on an iPad, and their presence is instantly recorded in your database. When you see them, you know when the appointment actually begins because it is recorded instantly.  That gives you useful metrics on how efficient your practice is, and how long the wait time really is.

That’s just one benefit of having an electronic medical records. But physical therapy scheduling software for electronic medical records goes beyond efficiency metrics. The software is about managing your practice, after all.  One of the most powerful features is the ability to handle cancelled or missed appointments.

electronic medical recordsCancelled or Missed Appointments

As a physical therapist, you know the pain of having a patient cancel on you.

That slot is usually lost time, because scheduling a new appointment is usually more work than anyone has time for if you don’t use an electronic medical records yet.

Keeping track of cancellations can be incredibly difficult, and usually there is no way to manage a schedule without a single person handling every change – an almost impossible proposition.  New appointments are rarely scheduled to replace the missed one, costing you money and making your practice seem more busy than it actually is.

By adopting a fully digital practice like electronic medical records, any cancellation or missed appointment is immediately logged. 

Everyone looking at the calendar immediately sees the change.  The second someone cancels their appointment, that time slot is available again for another patient.

New Type of Documentation Software

All that said, electronic medical records management software is an incredible type of documentation software.  It makes keeping track of tests, progress, and prescriptions incredibly simple.  With a quick and easy electronic query, you get all the information you have on a patient.

And if another facility also uses electronic medical records keeping, you can get their records instantly. Which brings us to perhaps the most compelling aspect of electronic physical therapy management software: the ability to send and receive patient information without resorting to the mail or the fax machine.

High-resolution images, full documents written in legible text, and all test results can be sent or received in a matter of seconds without wasting paper or needing a receptionist to man the print desk.

Electronic medical records are more than just another piece of documentation software.  They will set your firm free from the tyranny of sloppy record keeping, make looking up patient information painless, and simply improve every aspect of running your practice.

About Nitin Chhoda PT, DPT

Nitin Chhoda PT, DPT is the CEO of In Touch EMR and In Touch Biller Pro, an electronic medical records and medical billing software system built be leaders in the physical therapy software industry, with thousands of satisfied customers across the world. For more information, please visit www.InTouchEmr.com and www.InTouchBillerPro.com